Dog Training & K9 Training Scheduling Software
Run a more organised dog training business with smarter trainer scheduling, faster owner communication, less admin, and stronger cash flow from first enquiry to final payment.
OctopusPro helps dog training businesses, K9 trainers, puppy schools, obedience class providers, mobile trainers, and pet service teams manage the complete booking workflow in one connected system. Schedule private dog training sessions, puppy classes, group obedience programmes, mobile trainer visits, workplace dog training, online consultations, recurring sessions, same-day requests, and last-minute booking enquiries without relying on spreadsheets or disconnected calendars.
Manage trainer availability, client and dog profiles, training locations, online consultation links, intake notes, training history, service add-ons, forms, checklists, signatures, proof of attendance, invoices, payments, and completion records from enquiry through to final payment. OctopusPro also supports Remote & Virtual Service Management for online dog training sessions, virtual owner consultations, intake calls, and remote follow-up workflows.
Manage every training workflow from one place
- Schedule trainers, classes, venues, mobile visits, and online sessions.
- Store owner details, dog profiles, booking notes, and training history.
- Automate confirmations, reminders, follow-ups, invoices, and payments.
- Track enquiries, quotes, recurring packages, attendance, and completion records.
Drive Revenue and Profitability with Better Dog Training Session Management
Dog Trainer Scheduling and Rota Management
Keep your trainers fully utilised, reduce scheduling chaos, and run bookings, mobile dog training visits, puppy classes, and group training sessions from one organised calendar. Stay organised and improve dog training operations efficiency by managing multiple trainers’ schedules and bookings from one calendar. Coordinate sessions, training visits, and follow-up sessions while keeping clients informed and your team fully prepared.
Scheduling and Dispatch Board for Dog Trainers, K9 Training Sessions, and Classes
Use OctopusPro’s scheduling and dispatch board to manage sessions, unassigned work, and trainer workloads from one live calendar. Drag and drop bookings, scan bookings in list view, match work to the right trainer, and keep the day running without juggling spreadsheets, whiteboards, or disconnected calendars. See Calendar – Scheduling & Dispatch, Calendar List View, and Find Availability.
Daily, Weekly, and Monthly Booking Schedule Views
Get better visibility of workload, capacity, and bottlenecks so you can plan ahead instead of reacting at the last minute. Use flexible calendar views to plan sessions by day, week, or month. This makes it easier to manage workload, monitor trainer and session capacity, avoid scheduling conflicts, and keep your operation running on time.
Flexible Calendar Setup for Your Dog Training Workflow
Schedule work more efficiently, improve visibility, and organise bookings around the way your business operates. OctopusPro’s flexible calendar setup adapts to dog training operations, bookings, training visits, group dog training classes and dog training bookings, and trainer rosters, with calendar filters, live availability, trainer service areas, and assignment rules that help you manage work clearly and effectively.
Google and Outlook Calendar Integrations
Reduce double booking, save admin time, and keep your office team and trainers aligned with Google Calendar integration and Outlook Calendar integration. OctopusPro keeps sessions, availability, and schedule updates in sync, improving visibility across your team and making day-to-day scheduling easier to manage.
Make Sure Every Dog Training and K9 Booking Request Is Handled Quickly and Professionally
Reduce delays, improve response times, and route every dog training booking request to the right trainer more efficiently with structured trainer assignment and dispatch workflows. OctopusPro helps your office, dog training operations, and trainers coordinate work through manual and automatic assignment options, real-time progress tracking, and clearer visibility from request through to completion. This gives your office team better control over dispatch, reduces scheduling conflicts, and helps sessions move more smoothly through the workflow.
Let Trainers Accept or Decline Booking Requests
Reduce response delays, give trainers more flexibility, and keep bookings progressing without losing control over dispatch. With OctopusPro’s accept and decline booking request workflows, fieldworker booking request management tools, and settings to allow trainers to accept or decline booking requests, trainers can review new assignments, accept suitable work, decline sessions that do not fit their availability or trainer service area, provide decline reasons, and suggest alternative times when enabled. Your office team can notify trainers by push, SMS, or email and quickly reassign declined work so bookings keep progressing smoothly from dispatch to completion.
Ready to run dog training bookings with less admin?
Start a free trial, compare pricing, or book support to see how OctopusPro can organise trainer schedules, puppy classes, K9 sessions, quotes, invoices, and payments from one connected platform.
Modernise your dog training workflow without adding more admin.
Replace disconnected calendars, spreadsheets, message threads, and manual follow-ups with one organised system for dog training bookings, K9 sessions, puppy classes, trainer schedules, quotes, invoices, payments, and owner communication.
Tell us about your dog training workflow.
Share how you manage trainers, classes, mobile visits, packages, and payments so the OctopusPro team can help you choose the best next step.
Automatically Match the Right Trainer to Each Dog Training Booking
Improve first-session fit and service consistency, strengthen service quality, and assign sessions more accurately from the start. OctopusPro helps you match each dog training booking to the right trainer using a combination of skills, training service types and session types, training services offered, and eligibility, together with real-time availability, working hours, leave, time blocks, synced calendars, and map-based trainer service areas to make smarter scheduling and dispatch decisions. This is especially useful when sessions need to be assigned based on both capability and real service coverage, including specialist work such as owner intake calls, dog training booking enquiries, online dog training, home-visit sessions, group dog training classes, assessment session coordination, workplace dog training sessions, online pet service bookings, workplace dog training.
Trainer-Based Scheduling and Service Matching
Make trainer team capabilities easier to deploy, improve session accuracy, and define more clearly which trainers can perform which types of work. With skills-based trainer assignment by training services, class types, trainer experience, and eligibility, configure trainer profiles around the training services they offer and the work they are approved to handle. This helps you assign bookings based on session type, session format, training service type, location requirements, trainer capability, and internal requirements, and can be extended with profile data and custom fields to record things like session formats, trainer team sizes, session resource options, access requirements, or other training-specific criteria.
Real-Time Trainer Availability
Avoid double bookings, schedule with greater confidence, and give your office team a clearer view of who is genuinely available for new sessions. With real-time trainer availability, OctopusPro checks each trainer’s working hours and live calendar availability, including unavailable periods and breaks, so bookable time slots reflect actual trainer capacity. When enabled, it only shows clients available time slots where at least one matching trainer is available, helping you make better dispatch decisions, reduce scheduling conflicts, and keep the day running more smoothly.
Map-Based Trainer Service Areas and Coverage Control
Prevent out-of-area bookings, reduce wasted travel for mobile trainers, and assign sessions based on real trainer coverage. With map-based fieldworker trainer service areas and coverage rules, OctopusPro lets you define precise territories, multiple service regions, and overlapping coverage where needed. This helps you match sessions to the right trainers based on actual coverage, apply a default travel radius when required, and avoid bookings outside the areas you support.
Flexible Booking Location Types for Training Centres, Mobile Dog Trainers, and Online Consultations
- Mobile or On-Site Training Services — ideal for home visits, school visits, community-based support, dog club visits, daycare training add-ons, and community bookings, workplace dog training programmes and other sessions where the trainer travels to the client.
- Physical Storefront or Branches — ideal for dog training centres, training centres, puppy schools, dog training rooms, shared consulting spaces and multi-branch dog training businesses where clients attend a fixed location.
- Online Dog Training Consultations — ideal for online dog training consultations, remote owner coaching calls, and virtual training assessments, online training assessments, follow-up sessions and consultations delivered through Zoom, Google Meet, Microsoft Teams or another online platform.
Whether your dog training business operates from a training centre, visits clients on-site, supports organisations in the workplace, or delivers sessions online, OctopusPro keeps scheduling, client communication, reminders, calendar invites, trainer access and training records organised in one place.
Turn more dog training leads into confirmed bookings.
Capture dog training enquiries, respond faster, send clearer quotes, and move owners from first contact to confirmed session without losing details across inboxes, calendars, and spreadsheets.
Optimise Your Dog Training & K9 Training Business Management
Client and Dog Profiles with Structured Booking Intake
Collect the right booking details upfront so your team can prepare dog training quotes faster, understand owner requirements, dog details, and training goals more accurately, and deliver more consistent repeat service. OctopusPro stores structured client and dog profiles with details such as owner name, session type, training service type, session preferences, preferred session format, training history, training notes, and custom fields, helping your team identify sessions faster and manage dog training session records more efficiently. See Client and Dog Profiles, Session Locations, and Related Records and Custom Fields.
Training History and Client Record Management
Understand client needs faster, deliver more consistent service, and build customer trust with a complete record of every session. With training history and record management, OctopusPro keeps previous sessions, notes, attachments, invoices, and communication records in one place, helping your team track past work, support future session recommendations, and provide a more transparent client service experience.
Saved Training Locations, Owner Addresses, and Venue Details for Repeat Clients
Speed up repeat bookings and reduce address errors with Saved Online and In-Person Session Locations for multi-site customers and dog training clubs, daycare partners, boarding facilities, and repeat customer accounts and required client-property selection during online dog training booking. OctopusPro lets you store multiple client locations, workplace sites, home addresses, online consultation links, dog training centres and training centres, puppy schools, and other customer-linked records in the client and dog profile, then require the customer to choose the correct location, session, or property before submitting a dog training booking. This is ideal for workplace, corporate, and workplace and organisation clients, commercial pet service pet service clients, and repeat customers who book work across multiple sites.
Digital Intake Forms, Training Checklists, Training Records, and Proof of Attendance
Standardise owner intake calls, training reviews, and follow-up consultations, reduce missed steps, and maintain a more professional, accountable service process with digital forms and checklists. OctopusPro helps dog training businesses and dog training schools manage client intake forms, training notes, consultation summaries, internal checklists, training reports, follow-up records, dog training booking enquiries, trainer handover notes, and session completion records in one structured workflow. Capture customised checklists, optional photos, training notes, customer approvals, signatures, and proof of attendance or session completion in a consistent format that can be completed online or offline. This helps your dog training operations improve accountability, reduce mistakes, keep a clear audit trail, and stay consistent across session checks, internal process records, session approvals, and customer sign-off. See Forms & Checklists Overview, Using Forms & Checklists, and Digital Signatures.
Unified Dog Training Booking Management
Reduce admin, improve team coordination, and keep bookings progressing more efficiently with one connected dog training session management system. OctopusPro brings together dog training enquiries, quotes, bookings, trainer schedules, invoices, and payments in one place, so your team can manage each session more smoothly from intake to completion.
Custom Booking Statuses for Your Session Workflow
Give your team clearer workflow control, better visibility, and stronger automation across every session. With custom dog training booking statuses for dog training workflows, OctopusPro lets you create stages such as Awaiting Approval, Awaiting Trainer Confirmation, Client Intake Complete, Ready for Session, On Hold, or Follow-Up Required, so each session can be tracked and managed in a way that fits your process.
Training Resources, Packages, Equipment, and Stock Control
Reduce delays, improve pricing accuracy, and keep profitable bookings progressing with tighter control over training resources, session materials, and stock. OctopusPro helps you track stock levels, organise training resources and client documents, and equipment, and add products directly to quotes, bookings, and invoices, so sessions are priced more accurately and less likely to be delayed by missing or mismanaged items. See the Products & Inventory guide.
Dog Training Packages, Client Documents, Training Resources, and Add-On Service Management
Create clear training packages and training programmes for client documents, online consultation options, extra trainer support, group class support, and pet service booking add-ons, owner intake calls, training reviews, follow-up sessions, and common dog training options, then link the right products, pricing rules, and training options to each session. OctopusPro helps you organise dog training session training service lines and training resources in a structured way so your team can prepare dog training quotes faster, upsell more accurately, and keep dog training workflows consistent. See Create a New Service and Products & Inventory.
Match every dog training request to the right trainer.
Use trainer availability, service areas, training types, class capacity, and booking notes to coordinate private sessions, mobile visits, puppy classes, obedience groups, and K9 training requests with confidence.
Dog Training Quote-to-Booking and Training Package Workflow
Create professional dog training session estimates faster, improve quote accuracy for training packages, and convert approved quotes into booked work without duplicate data entry. OctopusPro keeps pricing, notes, attachments, custom fields, approvals, and follow-up activity connected in one workflow from quoting through to scheduling, invoicing, and payment. See Dog Training Quote & Estimate Management, View & Manage Quotes, Accept or Decline Quotes, and Custom Fields.
Follow-Ups & Reminder Automation
Improve dog training quote conversion, reduce missed opportunities, and keep your pipeline active with more consistent follow-up. OctopusPro helps you manage manual follow-up tasks and automate reminder messages, so your team can stay on top of open quotes more efficiently.
Set a follow-up date for each dog training quote, view due and overdue follow-ups in one place, and automate reminders by email, SMS, and WhatsApp where enabled. Expiry dates can help create urgency, while reminders stop automatically when a dog training quote is accepted, declined, cancelled, deleted, or converted into a dog training booking. Communication logs also give your team clear visibility into what has been sent and what still needs action. See the Dog Training Quote Follow-Up Reminder Automation guide.
Modern dog training workflows without the admin overload.
Keep bookings, recurring packages, training records, owner communication, invoices, payments, and follow-ups moving smoothly as your dog training business grows.
Improve Dog Training Enquiry Conversion and Booking Rates
Turn more dog training enquiries into paying work, respond faster, and convert more leads into confirmed bookings with a more organised sales workflow. With dog training enquiry management, lead tracking, and dog training enquiry-to-dog training booking conversion, OctopusPro helps your team review new opportunities sooner, send quotes promptly, and keep every lead dog training session efficiently from first contact to confirmed session.
Website Enquiry Widget and Customer Portal Contact Us Lead Funnel
Capture more quote requests, reduce missed opportunities, and give your team a faster path from enquiry to dog training quote or dog training booking. With the embedded lead capture form for your website and the Customer Portal Contact Us dog training enquiry form, OctopusPro lets prospects submit service details, addresses, photos, and timing questions when they are not ready to book yet. Each submission automatically creates a dog training enquiry your team can qualify, follow up, and convert into a dog training quote or dog training booking without re-entering details. This is especially valuable for owner intake calls, dog training booking enquiries, complex dog training session programmes, commercial pet service dog training session and dog training service enquiries, and other “dog training quote first” sessions.
Automated Lead Recovery and Booking Follow-Up
Recover lost revenue, reduce manual chasing, and stop leads from going cold with more consistent follow-up. OctopusPro helps you re-engage incomplete bookings and missed opportunities using automated dog training enquiry contact-attempt notifications and abandoned cart follow-up messages, along with lead follow-up reminders. This helps your team stay on top of open opportunities, respond more consistently, and convert more leads into booked work.
New Enquiry Notifications and Full Dog Training Enquiry Review Workflow
Help your office team respond sooner, qualify leads faster, and make sure promising sessions do not sit unattended. With web and mobile dog training enquiry notifications in OctopusPro’s notifications centre and a full dog training enquiry details view for lead qualification, follow-up, and conversion, your team can review service details, addresses, photos, communication history, follow-up reminders, lead source data, and conversion options from one screen as soon as a new dog training enquiry is submitted. This helps you respond faster, stay organised, and convert more dog training enquiries into quotes and confirmed sessions.
Enquiry Discussions, Internal Notes, and Customer Updates
Keep every pre-dog training booking conversation in context, help your team collaborate more effectively, and follow up with greater confidence. With threaded dog training enquiry discussions, internal notes, and visibility controls and email, SMS, and calling directly from dog training enquiries, OctopusPro lets your team collaborate internally, attach files, share owner-visible updates when needed, and maintain a complete communication trail linked to the dog training enquiry instead of scattered across inboxes, text messages, and personal notes.
Make scheduling, quoting, and payments easier to manage.
Give your team a cleaner way to handle dog training packages, same-day requests, recurring sessions, reminders, approvals, invoicing, and payment collection from one system.
Integrate your website and start accepting dog training and pet service bookings online
Turn your website into a 24/7 booking channel that generates more dog training enquiries, booking requests, training assessments, and class enrolments without adding extra admin
OctopusPro helps dog training businesses and dog training schools prevent last-minute requests, give clients clearer booking options, and make sure your team has enough time to prepare, assign staff, and travel to the job.
- Let customers request quotes and submit dog training session and training assessment booking requests for your dog training sessions and dog training services online.
- Let clients choose exact booking start times or preferred time windows in the customer portal, depending on how your scheduling workflow is set up.
- Apply minimum advance notice rules for new online bookings so your team has enough time to prepare, dispatch, and travel before the session starts.
- Customise your customer portal website with your brand colours, fonts, and styling without needing design or coding skills.
- Add your business logo, images, and favicon to create a professional branded experience.
- Display your training services and training options clearly in an organised service catalogue.
- Use the portal as a standalone dog training booking website if you do not already have a site, or embed it into your existing website.
- Add a “Book Now” button to encourage faster dog training booking conversions.
- Add customer login and signup access so clients can manage their bookings, approvals, and payments.
- Use your own website domain or portal URL for a more seamless online experience.
- Link your social media pages and listings to improve reach and trust.
- Offer multiple languages to support a broader client base.
Self-Service Online Booking for Dog Training and K9 Training Sessions
Make dog training booking easier for clients, reduce admin, and manage scheduling, dispatch, and session progress from one connected system. With online dog training quote, dog training booking, session management, OctopusPro helps your team manage work from anywhere while clients can request quotes and book training services through your website. Customise the dog training booking experience to match your brand, present your training services clearly, and use it as part of your website or as a standalone dog training booking site.
Client Self-Service Booking Rescheduling
Reduce admin, improve convenience, and give clients more flexibility with client self-service booking rescheduling. OctopusPro lets customers reschedule bookings through the customer portal or directly from booking confirmation and reminder emails, while your business keeps control with minimum notice rules for booking changes. This helps your team cut back on calls and back-and-forth messages, reduce scheduling conflicts, and make it easier for clients to update their dog training booking without leaving your system.
Controls for Exact Times, Time Windows, and Advance Notice
Offer clearer dog training booking choices to customers while keeping tighter control over availability and scheduling. With exact booking start times and client time-window settings and minimum notice time rules for new online consultation bookings, OctopusPro lets you choose whether clients book a precise time or an available time window, while controlling how much notice is required. This helps create a smoother online dog training booking experience and reduce last-minute scheduling pressure.
Compatible with all website builders, regardless of the platform
Add online booking and lead capture to your existing site without rebuilding your website or changing platforms
Automated Session Reminder Notifications
Bring customers back at the right time, improve retention, and generate more repeat revenue with automated training reminders. OctopusPro helps you send recurring and follow-up reminders for training services such as training progress check-ins, package renewals, follow-up sessions, class reminders, and recurring dog training programmes, repeat dog training services, group dog training classes, workplace dog training sessions, and recurring dog training session work, and planned follow-up sessions and recurring dog training session programmes, making repeat booking easier and helping you stay top of mind. See Automate Recurring Service Reminders for Customers.
Recurring and Repeat Dog Training Sessions
Lock in future work, reduce rebooking admin, and create more predictable recurring revenue with repeat recurring dog training session scheduling. OctopusPro lets you create repeat and recurring bookings for training services such as follow-up sessions, group dog training classes, workplace dog training sessions, recurring dog training consultations, owner intake calls, planned reviews, and repeat dog training services, while also letting you offer recurring online dog training booking for clients.
Voucher Codes, Promotions, and Dog Training Campaigns
Create more demand, win new clients, and bring existing customers back with targeted offers and seasonal campaigns. OctopusPro helps you drive more bookings using discount voucher code management and customer portal promotions and homepage banners, making it easy to launch first-visit discounts, time-sensitive offers, and seasonal campaigns that attract new business and encourage repeat bookings.
Give trainers clearer schedules and better job details.
Help dog trainers arrive prepared with client details, dog profiles, session notes, training locations, forms, and booking updates available from the office or the mobile app.
Online, In-Home, Venue-Based, and Multi-Location Dog Training Bookings
Reduce confusion, price travel more accurately, and handle complex online and in-person session scheduling and multi-location call-outs with greater control. OctopusPro supports multi-address bookings for home, workplace, training centre, community-site, and multi-location dog training bookings, making it easier to manage urgent dog training booking requests, home-visit sessions, workplace-based sessions, training centre sessions, online consultation links, and other multi-location dog training workflows. You can also use distance-based travel fees to calculate travel between in-person, workplace, training centre, and community-site locations where needed, helping you recover trainer travel time more fairly while keeping pricing clearer for clients.
Exact Session Locations, Shared Pin Links, and Google Maps URLs
Improve location accuracy, speed up dispatch, reduce location errors, and help trainers reach the exact session location faster for mobile, in-home, venue-based, and online consultation bookings, and hard-to-access sessions. With Google Maps URL and shared pin capture during dog training booking and mobile dog training booking location tools for precise in-person, venue-based, home-visit, and mobile training locations, your team can paste a client’s dropped pin or Google Maps share link into the dog training booking location prompt, confirm the exact session location on the map, and use precise GPS pin locations for last-minute home-visit, venue-based, and mobile booking requests and hard-to-find training locations.
Assign Trainers Faster with Real-Time Trainer and Fieldworker Tracking
Improve response times, reduce unnecessary travel, and make faster dispatch decisions with real-time fieldworker tracking. OctopusPro helps your team view active trainers on a live map, identify the closest available trainer for urgent bookings, and schedule work more efficiently based on real-time location. See how it works in our real-time fieldworker location tracking software guide.
ETA Updates and Geofenced Mobile Session Progress
Improve punctuality, reduce “where is my trainer?” calls, and give dispatchers clearer session progress visibility with real-time tracking and automated updates. OctopusPro combines real-time GPS tracking and live session status updates with live ETA updates, GPS booking tracking, and running-late alerts, plus geofenced arrival and automatic fieldworker check-out. This helps your team monitor trainer travel, arrival, and departure more accurately and keep scheduled sessions running on time.
Live Trainer Tracking for Clients
Set clearer arrival expectations, improve client confidence, and reduce unnecessary calls to your office with live trainer tracking for clients. OctopusPro lets clients follow their assigned trainer while they are on the way, helping create a more transparent service experience and making arrival times easier to understand.
Address Privacy Until the Trainer Is On the Way
Protect customer privacy, control when sensitive address details are revealed, and keep visibility aligned with your dispatch workflow. With address masking until the trainer taps On the Way and fieldworker permissions that control what mobile staff can view in the app, OctopusPro helps prevent premature access to sensitive locations and supports stronger privacy controls based on trainer travel status.
Nearby Sessions and Proximity-Based Trainer Assignment
Reduce travel time, improve response times, and fit more profitable work into each day with Nearby Bookings and proximity-based scheduling for trainers. OctopusPro helps dispatchers and trainers view sessions by geographic proximity, identify the closest qualified trainer, and cluster work more efficiently across online consultations, in-home training visits, workplace-based sessions, and urgent dog training booking requests. This supports smarter route planning and helps your team complete more sessions without sacrificing service quality. In simple terms, Nearby Bookings proximity-based scheduling helps you plan around a dog training booking by showing nearby sessions, travel distance, and available time slots so you can cluster sessions and optimise routes. In contrast, Real-Time Fieldworker Location Tracking software shows the live location of active trainers, helping dispatchers identify who is closest right now for faster trainer assignment and real-time dispatch decisions.
Create a smoother booking journey for owners.
Let owners request bookings online, receive confirmations and reminders, update appointments where allowed, and stay informed before and after each dog training session.
Client, Dog Profile, and Relationship Management
OctopusPro’s built-in CRM tools bring together client details, service addresses, training records, quotes, bookings, invoices, complaints, and a complete communication history in one organised system. You can also manage client and dog profile custom fields, labels, internal notes, properties or assets linked to the customer, account statements, and billing details from one profile, while giving customers a secure self-service space through customer portal profile management to keep their details up to date. This helps your team respond faster, personalise service more easily, and maintain a clearer customer record across the full relationship lifecycle.
Automated Dog Training Session Reminders and Confirmations
Reduce no-shows, protect trainer time, reduce cancellations, and keep customers and trainers better informed without extra manual follow-up. With automated email, SMS, and app reminders and confirmations, OctopusPro can send reminders before scheduled sessions and confirmations with the necessary dog training booking information for upcoming, booked, rescheduled, changed, or cancelled sessions. You can also customise your reminder and confirmation messages to match your workflow and branding, helping keep every session on track and everyone informed every step of the way.
Automate Client and Staff Communication
Save hours of admin, reply faster, keep your office staff and trainers aligned, and present a more professional and consistent image at every stage of the session. With email and SMS automations for customer updates, reminders, and internal staff communication, plus canned responses and reusable message templates, you can send status updates, on-the-way notifications, rescheduling alerts, quotes, invoices, payment reminders, follow-ups, internal prompts to staff, and consistent replies to common dog training enquiries, dog training booking questions, updates, approvals, and follow-ups without rewriting the same messages every time.
Two-Way Client and Trainer Communication
Keep everyone aligned, make communication easier to track, and reduce delays caused by scattered messages. With two-way dog training booking communication and direct messaging with trainers through OctopusPro, your team can contact customers, contact trainers, send updates, request approvals, answer questions, and keep chat, SMS, calls, and communication history linked to the relevant training record instead of scattered across personal devices.
WhatsApp Integration
Reach customers and trainers faster, reduce communication delays, and manage WhatsApp messaging from one central system with WhatsApp Business integration through Meta. OctopusPro lets you use approved Meta templates for confirmations, reminders, status updates, follow-ups, first-contact auto-responses, and targeted bulk WhatsApp campaigns to mailing lists. It also helps you track template status, message session location, read rates, failures, and overall account activity, giving your team better visibility and control over day-to-day service communication and outreach.
Digital phone system, missed-call workflows, and call logging
Deliver a more professional calling experience, keep every call linked to the right customer record, and manage phone communication more efficiently from one system. OctopusPro lets your team handle business calls, SMS, voicemails, call routing, and call logs in one connected workflow, with in-app calling, branch-based number routing, missed-call workflows, and communication history tied to the right records. This helps your team stay organised and responsive without relying on personal mobiles. See the Digital Phone System guide.
Unified Notifications Hub Across Web and Mobile
Help your team respond faster, stay organised, and keep time-critical communication from being missed with one central notifications hub across web and mobile. OctopusPro brings calls, voicemails, SMS, discussions, leads, and operational updates into a notifications centre for web and trainers, supported by a live dashboard with dog training enquiries, SMS, and discussion widgets. This gives office staff and dispatchers a clear view of what needs attention next, helping them react faster to new leads, missed calls, internal updates, and time-sensitive service communication.
Share Documents, Forms, and Session Notes with Trainers
Give trainers the context they need before they start, reduce back-and-forth, and help sessions get completed more accurately with better field collaboration and documentation. With dog training booking attachments, OctopusPro lets your team attach estimates, photos, site assessment images, instructions, invoices, and other session-related files, while also allowing trainers to upload before-and-after photos and other field images as the work progresses. This keeps office staff and trainers aligned, improves communication, and creates clearer proof of attendance and completion throughout the session.
Secure Cloud Storage for Documents, Forms, and Session Records
Keep critical session information secure, accessible, and easy to find throughout the full service lifecycle. OctopusPro securely stores your business data in the cloud, giving your team reliable long-term access to the records, attachments, and documentation connected to each session. Whether your staff are in the dog training business office, on-site, or working remotely, they can quickly find the information they need to quote, schedule, deliver sessions, invoice, and follow up with confidence. This helps maintain continuity across every stage of the service process without relying on paper files or scattered files or systems.
Get Paid Faster and Keep Cash Flow Under Control
Shorten the time between completing work and collecting payment while keeping invoicing and payment records easier to manage. OctopusPro helps dog training businesses manage invoicing, payments, deposits, and refunds more efficiently. Generate invoices quickly, collect payments through supported gateways, track balances, automate reminders, and maintain clear financial records for every session. This reduces admin work and creates a smoother payment experience for both customers and staff.
Saved Cards, Card on File, and Flexible Deposit Terms
Reduce payment friction, make it easier for clients to approve work, and support more flexible dog training booking and payment workflows. With service payment terms for deposits, card-on-file, and pay-later bookings and saved payment methods in the customer portal, OctopusPro lets you collect deposits, securely store cards for later charging, and help returning customers pay faster without re-entering their details. This is especially useful for owner intake calls, dog training booking enquiries, approval-based sessions, emergency call-outs, recurring maintenance, and balance-after-service workflows.
Card-present, mobile, and online payments in one workflow
Get paid faster, reduce admin, and give clients more ways to pay with one connected payment workflow. OctopusPro supports online deposits and secure payment methods, mobile payment collection, card-present payments at the dog training operations, and secure payment links sent with quotes and invoices. It integrates with multiple payment gateways, including Stripe, PayPal, Authorize.Net, Square, Checkout.com, eWAY, WePay, and Tap, so you can collect deposits, balances, and on-site payments more efficiently while keeping quoting, invoicing, and payment collection connected in one system.
Ad-Hoc Training Services and On-Site Charge Adjustments
Capture extra labour, training resources, and one-off charges immediately so changing session scope does not lead to missed revenue. With custom training services and non-catalogue line items added from the fieldworker app, trainers can record unexpected labour, session assessment time, emergency training resources, fluids, and other additional session items directly in quotes, bookings, and invoices from the field.
Integrate with industry-leading payment gateways
In-App Invoicing and Payment Collection for Mobile Sessions
Close out sessions faster, invoice sooner, get paid closer to session completion, and make payment collection easier while the trainer is still on-site. With instant invoicing and in-app invoicing and payment collection, OctopusPro lets trainers create invoices and take payment as soon as the session is completed, helping reduce delays, improve transparency, shorten the gap between finishing the session and collecting payment, and keep cash flow improving.
Invoice Labels, Tracking, and Audit Trail
Stay organised, resolve disputes faster, and give your team clearer visibility over invoice progress with invoice labels and tags plus a detailed invoice history log and audit trail. Categorise invoices by workflow stage, track key actions such as sent, edited, paid, or voided, and quickly review what changed, when it changed, and who made the update. This makes it easier to manage finance workflows, investigate billing questions, and keep invoice records clearer and more accountable as your operation grows.
Digital Signature Capture
Approve work faster, reduce paperwork, and create a more reliable sign-off process with digital signature capture. Collect customer approval and sign-off for quotes, bookings, and invoices electronically, whether the customer signs through any browser on their own phone or device using a secure link, or signs on-site through the fieldworker app when the trainer is with them. This helps you confirm approvals faster, capture proof of service more professionally, and maintain a clearer digital record without paper forms.
Automated Payment Reminders
Improve collections, protect cash flow, reduce overdue invoices, and save your team time with automated payment reminders. Automatically send unpaid and overdue invoice follow-ups by email, SMS, and WhatsApp. It also works well with customer billing cycles for consolidated invoicing and custom invoice due dates and billing terms, making it easier to align reminders with agreed payment schedules, recurring billing arrangements, and customer-specific billing dates so you can get paid faster and manage accounts more consistently.
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Branded Invoice PDFs and Payment Advice
Look more professional, reduce confusion, and help customers pay faster with clear branded invoice documents. With custom invoice PDF templates, branding, and payment advice, you can add your logo, choose logo alignment, customise the layout, and style your invoices with your preferred font family, font size, font color, and border color to better match your brand. You can also add custom header and footer content, include clear payment instructions, terms, training notes, or legal disclaimers, and apply different branding for different trading names, helping make invoices easier to understand, more consistent, and more professional to send.
Payment Tracking, Due Dates, and Terms
Improve cash flow control, set clearer payment expectations, and make balances, deposits, refunds, and due dates easier to manage. OctopusPro gives staff and customers clear visibility of payments, receipts, deposits, and refunds, including paid amounts, outstanding balances, and payment history, while allowing you to apply invoice due dates and payment terms such as pay on completion, dog training booking start, Net terms, or fixed billing dates at invoice, customer, service, or company level. This makes it easier to support trade accounts, part-payments, and deposit-based sessions, track overdue invoices more accurately, and align reminders and collections with agreed payment schedules.
Coordinate mobile dog trainers without the guesswork.
Use service areas, travel details, saved locations, map links, and trainer availability to manage in-home dog training, workplace sessions, venue bookings, and last-minute requests more efficiently.
Efficiently Manage Workplace Pet Service Contracts and Repeat Session Work
Handle higher session volume more efficiently, deliver more consistent service, and keep workplace dog training, group dog training classes, or dog training service and contract work organised from one connected system. OctopusPro helps businesses serving commercial pet service portfolios, trade accounts, logistics operators, government sessions, and corporate clients manage multiple sessions, repeated sessions, and long-term service contracts in one place. With training history tracking, automated communication, and centralized scheduling, it becomes easier to coordinate ongoing work, maintain service quality, and manage contract clients more effectively as your business grows.
Group and Merge Invoices
Reduce billing admin, improve invoice clarity, and present customers and dog training clubs, daycare partners, boarding facilities, and repeat customer accounts with a more professional view of charges using grouped and merged invoices. This is especially useful for trade accounts, recurring maintenance programs, and businesses managing multiple sessions for the same client, helping you keep billing accurate and easier to manage as your operation grows.
Optimise Billing Cycles for Corporate, Workplace, and Repeat Dog Training Clients
Reduce billing admin, simplify reconciliation, and manage high-volume commercial pet service invoicing more efficiently with flexible billing cycle management. OctopusPro helps you group multiple completed sessions into scheduled invoices for trade accounts, workplace dog training, group dog training classes, or dog training service clients, and other commercial pet service customers, making recurring billing clearer, more organised, and easier to control.
Sell and manage dog training packages more professionally.
Create clearer dog training quotes, package options, add-ons, follow-up reminders, and recurring session workflows so your team can manage sales and delivery in one place.
Configured for Your Dog Training Workflow
Run your business more efficiently with a system that fits your workflow instead of forcing you into a generic setup. OctopusPro supports mobile, dog training operations, and hybrid service session location workflows, so you can manage the way you work today and adapt more easily as your business grows.
Multi-location dog training centre and branch management
Keep growing without losing control by managing multiple branches, mobile service zones, and hybrid operations in one system. OctopusPro helps you assign training services and trainers by location, control which branch handles each dog training booking, filter schedules by area, and keep reporting, payments, and operations organised as your business expands. See Multi-Location POS, Booking Location Types, and Fieldworker Dog Training Service Areas.
Distance-Based Travel Fees and Geo-Pricing Zones
Protect margin on mobile work and charge more accurately for travel, distance, and trainer service area pricing. With distance-based travel fees for mobile dog training session call-outs and geo-pricing zones for field trainer service areas, OctopusPro can automatically apply free travel thresholds, per-kilometre or per-mile charges, and different pricing by suburb, postcode, or service zone, so the right travel fee is added without manual calculation.
Team Sessions with Lead Trainers and Support Staff
Complete larger sessions more efficiently, define team roles more clearly, and keep accountability and payroll organised when multiple trainers are needed on-site. OctopusPro lets you assign multiple trainers to one dog training booking and manage support team accounts for lead trainers and assistants for bigger sessions, online and in-person session scheduling work, workplace dog training, group dog training classes, or dog training service, and specialist support.
Real-Time Trainer Activity Log
Improve accountability, resolve disputes faster, and give managers clearer visibility with a real-time activity log and audit trail. OctopusPro records trainer actions, status changes, and session updates as they happen, making performance easier to monitor and issues easier to investigate.
Trainer time tracking, attendance, and timesheets
Track labour more accurately, improve payroll confidence, and get clearer visibility into trainer productivity. OctopusPro records attendance, check-in and check-out activity, travel, session progress, and working hours in real time, helping you reduce reliance on manual timesheets and improve accountability, payroll accuracy, and reporting. See Fieldworker Check-In / Check-Out Tracking and Trainers, Sub-trainers & Payroll.
Built for solo trainers, growing teams, and K9 training businesses.
Whether you manage one trainer or a multi-trainer operation, OctopusPro helps keep scheduling, dispatch, records, communication, billing, and reporting organised as demand increases.
Trainer Payroll and Commission Management
Improve payroll accuracy, reduce admin, and manage trainer commissions and mixed pay models with more confidence. OctopusPro helps you calculate earnings, commissions, and payouts more reliably for employee trainers, subcontractors, and mixed pay structures, helping reduce manual work and payroll disputes. See Fieldworker Payroll Management & Reconciliation.
Stop bookings, follow-ups, and payments slipping through the cracks.
Use reminders, statuses, notifications, customer records, quote follow-ups, and payment workflows to keep every dog training job moving from enquiry to completion.
Reduce Complaints and Deliver a Better Customer Experience
Resolve issues faster, protect your reputation, improve customer satisfaction, and give clients more confidence with a clearer, more reliable complaint handling process. OctopusPro helps you manage complaints and service issues, handle payment issues and service questions, keep clients updated, track progress, and maintain complete client communication records with a full history of actions taken. With issue and complaint management for service businesses, your team gets clearer workflows, better visibility, and stronger accountability so problems are handled properly, resolved faster, and nothing slips through the cracks.
Client Feedback and Review Management
Build a stronger reputation, improve service quality, gain clearer client insights, and add more trusted social proof with customer feedback, ratings, and reviews for service businesses. OctopusPro helps you collect internal feedback, monitor client sentiment, and improve service session location. You can also use Google Reviews integration and automated review requests to display public Google Reviews, send clients to your Google review page, and automate review requests by email and SMS.
Automated review requests and client reactivation marketing
Save time, re-engage past clients, and promote future training services more effectively with automated follow-up and targeted outreach. OctopusPro helps you request feedback after completed sessions using Client Feedback, Ratings & Reviews, automate follow-up workflows through Workflow Automations, and use Mailing Lists plus Mailchimp Integration to re-engage clients, market seasonal or recurring training services such as intake calls, follow-up consultations, client check-ins, group dog training classes, workplace dog training sessions, and recurring dog training session work, and keep your business in front of the right audience with less manual effort.
Mailing Lists and Client Marketing
Grow repeat business, improve campaign targeting, and keep your marketing organised with built-in mailing list management software for service businesses. Create customer and staff mailing lists using filters like location, training history, labels, and dog training booking status, then use them for promotions, reminders, updates, and reactivation campaigns. You can also integrate OctopusPro mailing lists with Mailchimp for email marketing, automation, and reporting, and learn how to manage campaigns more effectively in the mailing lists marketing guide.
A better system for dog training businesses ready to grow.
Review plans, start a trial, or book support to plan how OctopusPro can fit your services, trainers, locations, packages, customer portal, and reporting workflows.
Accounting Integration with Xero and QuickBooks
Save admin time, reduce double entry, improve accuracy, and make reconciliation easier by connecting OctopusPro with Xero and QuickBooks accounting integration. OctopusPro helps dog training businesses and dog training schools sync clients, invoices, payments, and service items between their operational and financial systems, so dog training operations, mobile dog training sessions, workplace dog training sessions, group dog training classes, and dog training service billing records stay aligned. This makes it easier to automate invoice creation from quotes, bookings, and completed sessions, track deposits and part-payments, keep overdue balances visible, issue receipts and payment confirmations, and give your bookkeeper or accountant cleaner, more up-to-date records for reporting, reconciliation, and tax time.
Open API, Webhooks & Third-Party Integrations
Reduce manual work, connect your systems more effectively, and keep data flowing smoothly across your business with API access, webhooks, and third-party integrations. OctopusPro can connect with Mailchimp, Google Maps API, Google Reviews, Facebook Page & Messenger, and external CRM, ERP, accounting, and reporting platforms. With the Open API and webhooks, you can sync clients, dog training enquiries, quotes, bookings, invoices, and payments, build custom portals or apps, create dashboards in Power BI, Looker, and Tableau, and trigger real-time actions such as Slack or Teams alerts when quotes change, payments are approved, or missed calls need follow-up.
Secure, Searchable Reporting for Your Entire Operation
Make better decisions faster, track performance more accurately, and keep a reliable record of your business activity with secure, searchable reporting. With real-time reporting across bookings, trainers, clients, invoices, payments, sales, and operational activity, you can quickly find the data you need, monitor trends, export reports when required, and maintain clear visibility across your entire operation.
Keep Working Online or Offline
Offer a Branded App Experience for Your Business
Strengthen your brand, make your business look more professional and established to trainers, and give repeat clients an easier way to remember, access, and stay connected with your business. With your own branded service industry app, you can publish the OctopusPro app under your company name and business identity, helping your business appear more professional and consistent. For clients, this is especially valuable if you offer repeat or recurring training services, as they can access your business more easily and receive push notifications through your branded app, helping build stronger familiarity, trust, and long-term loyalty.
Available Wherever Your Team Works
Keep office staff and trainers productive from the dog training business office, the road, or the client site with one connected system available on iOS, Android, and the web. With fieldworker app access and mobile session management, your team can stay connected and manage work from anywhere.
Reliable Cloud-Based Data Security
Protect sensitive business data while maintaining stronger access control, accountability, and operational control across your team. OctopusPro supports role-based user permissions and secure staff access control, helping reduce risk while ensuring the right team members can securely access the records and information they need from anywhere.
Training Videos and User Guides
Help your team get up to speed faster and make better use of the platform with the OctopusPro User Guide, webinars, onboarding resources, and training videos and product walkthroughs. Find step-by-step setup guides, tutorials, and real workflow examples to support onboarding, daily operations, and ongoing improvement across your office and field teams.
Launch your dog training workflow with expert support.
Get help planning your setup, organising trainers, services, booking forms, customer portal options, pricing, reminders, and reporting workflows so your dog training business can move from enquiry to paid booking with less friction.