Salon Scheduling Software for Beauty Businesses
Manage appointments, staff, clients and day-to-day operations from one connected platform built for salons, mobile beauty teams and multi-location businesses.
Accept online bookings, show real-time availability, coordinate staff schedules, store client records, collect deposits, automate reminders, complete consultation forms, manage payments, sell packages and monitor performance without stitching together disconnected tools.
Book clients 24/7Turn your website and customer portal into an always-open booking channel.
Show valid appointment timesUse staff availability, service rules and notice periods to reduce scheduling mistakes.
Protect appointment revenueCollect deposits, automate reminders and apply cancellation policies consistently.
Keep every record connectedLink appointments, forms, photos, invoices, payments and follow-ups to each client.
Find the right beauty business software for the way you work
Choose the business type that best matches your services to explore tailored online booking, client management, staff scheduling, payment and growth features.
Beauty Salon Software
Manage facials, brows, lashes, waxing, skin treatments, staff, mobile appointments, consultation forms and repeat treatment plans.
Hair Salon Software
Coordinate stylist calendars, colour notes, bridal hair, mobile hairdressers, deposits, products and recurring maintenance visits.
Nail Salon Software
Schedule manicures, pedicures, BIAB, SNS, acrylics, refills, removals, nail art add-ons, products and payments.
Makeup Artist Booking Software
Manage studio and mobile makeup appointments, bridal trials, event packages, quotes, deposits, venue details and client preferences.
Waxing Salon Software
Organise waxing services, short appointment intervals, treatment questions, sensitivities, recurring schedules, reminders and mobile visits.
Eyelash Extension Software
Run full sets, infills, removals, lash consultations, mapping notes, recurring bookings, forms, photos and aftercare follow-ups.
Tanning Salon Software
Manage fast-turnaround appointments, technicians, packages, client intake, recurring sessions, communication, payments and reporting.
Mobile & Hybrid Beauty Businesses
Combine salon appointments, home visits, hotel and venue bookings, service areas, travel fees, staff updates and online consultations.
Run the complete client journey from enquiry to rebooking
OctopusPro brings salon scheduling, online booking and beauty business management together, connecting enquiries, staff assignment, consultation records, reminders, deposits, service delivery, invoicing, reviews and rebooking.
Capture enquiries and bookings
Accept online appointments, quote requests and website enquiries without losing details across calls, email and social messages.
Schedule the right professional
Match each appointment with the right professional using service expertise, working hours, availability, location and mobile coverage.
Personalise every appointment
Store preferences, treatment history, allergies, patch-test notes, formulas, lash maps, photos and custom intake answers.
Reduce no-shows and late changes
Automate confirmations and reminders, collect deposits, define notice periods and manage cancellation fees.
Standardise service quality
Use consultation forms, consent records, checklists, photos, signatures, notes and completion records across your team.
Grow repeat revenue
Support recurring appointments, packages, vouchers, promotions, review requests, mailing lists and follow-up campaigns.
Let clients book beauty appointments online without waiting for your team
Turn your website into a connected booking channel where clients can choose a service, available time, appointment location, preferred professional where available, add-ons and payment options. Show only appointment times that meet your availability and booking rules.
Online booking, customer self-service and appointment management in one portal.
Real-time availability
Only present times where at least one suitable beauty professional is available.
Short appointment intervals
Configure practical slot spacing for lashes, waxing, tanning, nails and other fast services.
Booking notice rules
Set minimum advance notice and control how far ahead clients can schedule.
Convenient self-service
Let clients reschedule, cancel, pay, approve quotes and review their appointment history according to your booking policies.
Manage in-salon, mobile and online appointments from one connected schedule.
Coordinate salon teams, mobile professionals and multiple locations
Manage working hours, availability, leave, appointment assignment, branch access and the services each team member can perform from one calendar. Coordinate salons, mobile teams, hybrid businesses and online consultations without maintaining separate systems.
- Daily, weekly, monthly and list calendar views
- Staff availability and working-hour controls
- Skills and service-based appointment matching
- Multi-location salon and branch management
- Map-based mobile service areas
- Multiple professionals on group or bridal bookings
- Google and Outlook calendar integration
- Commission, hourly and mixed pay options
Build a booking flow around the way beauty services are actually sold
Organise treatments, packages and add-ons in a clear service catalogue. Use custom fields and conditional questions to collect the details needed for accurate timing, preparation, pricing and staff selection without overwhelming clients.
Organise services, packages, pricing, booking questions and availability in one place.
- Service categories, descriptions, durations and availability rules
- Hair length, nail art, lash style, skin type, treatment area and bridal package options
- Add-ons that can change price or appointment duration
- Dependent questions that appear only after a relevant selection
- Discounts, voucher codes, promotions and gift vouchers
- Products and inventory linked to quotes, bookings and invoices
- Travel fees and geographic pricing for mobile beauty services
Create consistent consultation, consent, treatment and completion records.
Give every stylist, therapist and artist the client information they need
Keep contact details, appointment history, communication, invoices, saved payment methods and long-term preferences in one CRM. Add structured profile fields and appointment forms so important information follows each client across repeat visits.
Client profiles
Store allergies, sensitivities, preferred staff, treatment history, colour formulas, patch tests and lasting preferences.
Consultation & consent
Collect intake forms, signatures, contraindications, approvals, aftercare acknowledgements and internal checklists.
Photos & attachments
Keep before-and-after images, inspiration photos, lash maps, signed documents and service evidence with the appointment.
Communication history
Keep a searchable history of email, SMS, WhatsApp, calls, discussions and automated messages.
Protect revenue before the appointment and encourage the next booking
Automate repetitive communication and payment tasks that affect attendance, cash flow and retention. Keep policies consistent while giving your team a complete record of what was sent, paid, refunded or still needs action.
Automate confirmations, reminders, follow-ups, payment requests and client communication.
- Booking confirmations and reminders
- Deposits and online payment requests
- Cancellation and no-show protection
- Invoices, refunds and payment tracking
- Recurring appointments and repeat booking
- Prepaid packages and service bundles
- Gift vouchers and promotional codes
- Google review invitations and follow-ups
- Mailing lists and re-engagement campaigns
- Xero and QuickBooks integration
Repeat appointments
Support lash infills, waxing cycles, nail maintenance, colour appointments, tanning sessions and care plans.
Packages & vouchers
Sell prepaid treatments, service bundles and gift vouchers through your customer portal.
See bookings, payments, staff activity and business performance in real time
Use live reports and audit trails to understand appointment volume, conversion, revenue, payment status, staff workload, service mix and communication activity. Open the booking, invoice, client or staff record behind each figure when you need more detail.
Appointment and sales visibility
Review booked versus completed work, quote conversion, service demand, payment status and revenue trends.
Staff activity and earnings
Track schedules, attendance, timesheets, appointment progress, commissions, payroll reports and staff payments.
Communication and audit history
Review email, SMS, call, automation, discussion and booking activity logs when investigating issues or improving processes.
Live reporting across appointments, staff, customers, invoices, payments and business activity.
How beauty appointment management works in OctopusPro
Keep each client and appointment moving through one structured process instead of re-entering information across separate booking, payment, messaging and record-keeping tools.
Capture the request
Receive an online booking, website enquiry, phone request or manually created appointment.
Collect appointment details
Add services, add-ons, location, client preferences, intake questions, photos or quote requirements.
Confirm availability
Check suitable team members, working hours, synced calendars, the services they perform and mobile coverage.
Secure the booking
Send a quote where needed, collect a deposit and issue the confirmation automatically or manually.
Prepare and deliver
Give staff access to notes, forms, checklists, attachments, instructions and client history.
Invoice and collect payment
Generate the invoice, record products and add-ons, collect the balance and manage refunds if required.
Rebook and follow up
Request feedback, invite reviews, schedule the next visit and promote packages, vouchers or offers.
Measure performance
Review bookings, conversion, staff activity, revenue, payments and communication history in live reports.
Why growing salon teams need more than a basic scheduler
Compare a calendar-only tool with a connected salon operations platform.
Basic appointment calendar
- Reserves a time on one or more calendars
- Usually handles simple appointment types
- May send basic confirmation messages
- Often leaves CRM, forms, payments and reporting in separate tools
- Limited support for mobile teams, service areas or quote-first work
- Can become fragmented as staff, branches and service complexity grow
OctopusPro salon management software
- Connects enquiries, quotes, bookings, staff and client records
- Supports in-salon, mobile, hybrid and online appointments
- Uses availability, skills, locations and booking rules to guide scheduling
- Links custom fields, forms, photos, invoices, payments and follow-ups
- Supports deposits, packages, vouchers, commissions, reporting and integrations
- Scales from independent professionals to multi-location beauty businesses
Salon software that adapts as your business changes
Use the same platform whether you work alone, manage a busy front desk, coordinate mobile professionals or operate several salons and service areas.
Solo beauty professionals
Accept appointments online, manage clients, send reminders, collect payments and keep treatment records organised without adding front-desk admin.
Growing salon teams
Coordinate staff availability, team access, appointment assignment, commissions, forms, client communication and reporting from one shared system.
Multi-location and mobile operators
Control branches, service areas, travel pricing, staff coverage, self-service, centralised payments, reporting and an optional branded customer app.
See your bookings, team and clients working together
See how online booking, salon staff, mobile professionals, client updates, invoicing and payments stay connected from first enquiry to repeat booking.
Salon scheduling software FAQs
Common questions from beauty salons, studios, mobile beauty professionals and growing appointment-based teams.
What is salon scheduling software?
Salon scheduling software helps beauty businesses manage appointments, staff availability, client records, services, reminders, payments and daily operations. A complete system also connects enquiries, forms, photos, invoices, reporting and repeat booking workflows.
Can clients book beauty appointments online?
Yes. OctopusPro can let clients book through your website or customer portal, choose services and available times, provide appointment details, pay deposits and manage bookings according to your booking policies.
Does OctopusPro support salon and mobile beauty appointments?
Yes. You can manage appointments at fixed salon or branch locations, mobile appointments at the client or event venue, and online consultations from one account. Hybrid businesses can offer more than one booking location type.
Can I manage several stylists, therapists or artists?
Yes. Set working hours, availability, services, skills, access, locations and service areas for each professional. You can also assign multiple team members to larger bridal, group or event bookings.
Can salon software help reduce no-shows?
OctopusPro can automate confirmations and reminders, collect deposits, apply minimum booking notice, maintain cancellation policies and record no-show or cancellation fees when appropriate.
Can I store consultation forms and treatment notes?
Yes. Use client profile custom fields, booking fields, forms, checklists, signatures, photos and attachments to store consultation details, consent, treatment notes, allergies, patch tests, colour formulas, lash maps and other records.
Does OctopusPro support packages, recurring bookings and gift vouchers?
Yes. Manage repeat appointments, recurring bookings, service packages and bundles, promotions, voucher codes and gift vouchers to support prepaid treatments and client retention.
Can I manage deposits, invoices and refunds?
Yes. OctopusPro supports online payment collection, deposits, invoices, payment tracking and refund workflows. Payment and invoice records remain connected to the customer and appointment.
Can salon staff commissions and earnings be tracked?
OctopusPro supports staff pay and commission workflows, including fixed, hourly, commission-based and blended arrangements. Reports help managers review earnings, appointment activity, timesheets and payments.
Is OctopusPro suitable for multi-location salons?
Yes. Multi-location businesses can manage branches, services, staff access, appointment locations, calendars, payments and reports centrally while controlling what is available at each location.
Does OctopusPro integrate with accounting and calendars?
OctopusPro supports Google and Outlook calendar integrations and accounting integrations including Xero and QuickBooks Online. It also connects with payment gateways, communication tools and other business systems.
Which beauty businesses can use this software?
OctopusPro can support beauty salons, hair salons, nail salons, lash studios, waxing businesses, tanning salons, makeup artists, bridal beauty teams, mobile professionals and hybrid or multi-location operations.
Set up OctopusPro for your beauty business
Follow practical guides for online booking, staff schedules, client records, forms, payments, packages and reporting.
Online booking & customer portal
Scheduling & staff management
Clients, services & records
Payments, retention & reporting
Ready to simplify your beauty business?
Bring appointment scheduling, staff coordination, client records, forms, deposits, payments, packages, reminders and reporting into one connected platform. Start your free trial or book a personalised demo to see how OctopusPro can fit your business.