Car Wash & Auto Detailing Software

Take your car washing and auto detailing business to the next level

OctopusPro is a simple & efficient way to run and grow your car wash and auto detailing service business, whether you operate at a fixed location or offer mobile services. With OctopusPro, you can manage customer inquiries, quotes, bookings, invoices, and payments, as well as staff and auto detailers or car wash attendants, all in one efficient and easy-to-use system. Additionally, the platform allows you to keep track of customer information, including profiles, contact details, vehicle information, service and appointment history, and feedback, which are all securely stored in the cloud. By utilizing OctopusPro, businesses can enhance the customer experience, increase productivity, improve operational efficiency, and ultimately increase revenue.

Take the challenge and transform your business with a FREE Trial!

   • Streamline management and operations
   • Simplify job scheduling and dispatching
   • Track auto detailers or car wash attendants in real-time
   • Manage customer and vehicle profiles
   • Sell packages and subscription services
   • Free up valuable staff time and boost your profits!

As the car wash and auto detailing industry becomes increasingly competitive, it is more important than ever for businesses to have the right tools to manage their operations effectively. OctopusPro provides car wash and auto detailing businesses with a range of features that help them streamline their operations, improve customer service, and increase profitability. Whether your business operates at mobile locations, such as a customer’s home or workplace, or at fixed sites, such as a car wash facility, OctopusPro provides the tools and insights necessary to succeed.

Staff scheduling

Stay organised and be more productive by managing multiple staff calendars and scheduling.

Daily, weekly, monthly views

Various ways to view your calendar to suit your business.

Auto reminders

Say goodbye to missed appointments! You can now send automated emails and SMS reminders for every job that is booked, cancelled or rescheduled.

Take control of your mobile workforce

OctopusPro is the perfect solution for car wash and auto detailing businesses looking to take their operations to the next level. Our comprehensive car wash and auto detailing software offers a range of features to help businesses efficiently manage their operations, improve customer service, and grow their business. Spend less time on your schedule, and more time helping your clients get the service they need.

OctopusPro is designed to handle all of the services offered by car wash and auto detailing businesses, grouped by skill set. OctopusPro can help businesses manage exterior cleaning services, including hand washing and drying, waterless car washing, power washing, waxing and polishing, ceramic coating, paint restoration, window cleaning, and tire and rim cleaning. As well as interior cleaning services, such as vacuuming and dusting, carpet and upholstery cleaning, leather and vinyl cleaning and conditioning, interior detailing, odor removal, and glass cleaning.

In addition, our specialized services can help businesses manage engine cleaning and degreasing, headlight restoration, scratch and dent repair, paint protection film installation, tinting, vinyl wrap installation, and paintless dent repair. OctopusPro also allows businesses to offer additional services, such as pick-up and delivery, mobile services, and monthly subscription packages. Whether a business specializes in luxury cars, trucks, or motorcycles, OctopusPro can help them meet the unique needs of their customers and stand out in a competitive market.

Manage your jobs, staff and customers in one place

OctopusPro empowers you to schedule and manage all bookings, appointments and tasks efficiently and profitably in a way that benefits your business, staff and customers.

One system

Stay organised and be more productive by managing multiple staff calendars and scheduling all in one place.

Activity log of staff actions

Keep yourself up to date with your staff and auto detailers or car wash attendants by viewing activities logged throughout.

Manage clients

Keep track of customer information, including profiles, contact details, vehicle information, service and appointment history, and feedback.

OctopusPro is the ideal solution for car wash and auto detailing businesses looking to streamline their operations, increase profitability, and provide exceptional customer service. With our comprehensive car wash and auto detailing software, businesses can take their operations to the next level and stand out in a competitive market.

Save time by automating your emails and SMS

OctopusPro’s integrated mailing lists feature allows you to manage all mailing lists for both your customers and staff. If you already have an account with an external mailing list provider, it can be easily integrated into your OctopusPro account.

Optimize Your Fleet Service Business with OctopusPro

Efficiently Manage Your Clients' Vehicle Fleets with Grouped Invoicing, Real-time Updates, and More! OctopusPro is an ideal solution for car wash and auto detailing businesses that service fleets of vehicles. By efficiently managing clients' fleets, businesses can provide personalized and efficient service that meets the unique needs of each fleet.

OctopusPro’s centralized client management system enables businesses to easily manage the fleets of vehicles for their clients, including cars, trucks, buses, or other types of vehicles used for business purposes. The system keeps track of each client’s vehicle information, service history, and appointment schedule, ensuring that businesses have all the necessary information to provide efficient and personalized service.

The scheduling and dispatching system allows businesses to easily schedule appointments for multiple vehicles in one go, ensuring that each vehicle receives timely and convenient service. The real-time updates and communication tools keep the fleets informed about their service appointments and any changes to the schedule.

The automated billing and payment processing features allow businesses to easily generate invoices and process payments for their fleet clients. Customized reporting features help businesses better understand the needs and preferences of their fleet clients, enabling them to make data-driven decisions to optimize their services and improve their performance.

The mobile app provides auto detailers and car wash attendants with access to all necessary information about each job in real-time, allowing them to efficiently service the fleets. With OctopusPro, businesses can provide consistent, high-quality service to their clients’ fleets, ensuring that the vehicles are always clean and well-maintained.

Overall, OctopusPro is a powerful car wash and auto detailing software that can help car wash and auto detailing businesses service their clients’ fleets more efficiently and effectively. By utilizing OctopusPro’s comprehensive features, businesses can provide a professional and reliable service to their clients, increase their efficiency, and improve their profitability in the competitive fleet service market.

Manage Custom Billing Cycles

In addition to its many other features, OctopusPro offers the ability to group invoices, which is particularly helpful for car wash and auto detailing businesses that service fleets of vehicles. By grouping invoices, businesses can easily manage multiple invoices for different vehicles and services, making it easy to track and manage billing for the entire fleet.

With OctopusPro, businesses can group invoices by vehicle, customer, service, or any other custom category they choose. This helps businesses to streamline their billing process, save time, and reduce errors, while ensuring that all transactions are accurately tracked and recorded.

Group and Merge Invoices

By grouping invoices, businesses can also provide their clients with a clear and comprehensive overview of all services provided and their associated costs. This can help build trust and transparency with clients and ensure that businesses are properly compensated for the services they provide.

Overall, the ability to group invoices is just one of many features that make OctopusPro a comprehensive and efficient solution for car wash and auto detailing businesses that service fleets of vehicles. By utilizing OctopusPro’s features, businesses can manage their clients’ fleets more effectively, improve their profitability, and stand out in a competitive market.

Never miss a booking again

Keep your office and customers connected to your mobile workforce and their locations at all times. With OctopusPro tracking you are able to increase productivity, maximise efficiency, ensure all jobs are on schedule and minimise the amount of handling and wait time.

Auto response

Save time by sending automated responses to your clients, keeping clients informed of every action involving their inquiries and bookings.

Google Calendar Integration

Say goodbye to scheduling conflicts and automatically sync bookings and events between your OctopusPro and Google Calendars, giving you real-time visibility into your auto detailers or car wash attendants’ private schedules and blocked time slots.

Customise your calendar

OctopusPro’s module based system means you can modify the calendar to suit your business requirements. Personalize your calendar with labels and filters, and more.

Automatically match the best person for the job

Auto detailers or car wash attendants can be configured in OctopusPro to associate them with specific job types and skills, like hand washing and drying, waterless car washing, power washing, scratch and dent repair, paint protection film installation, tinting, vinyl wrap installation. This means you can always assign the most suitable person for the job.

Track your mobile workforce

OctopusPro gives you access to track your mobile workforce in real time allowing you save time when assigning jobs and provide customers with transparent and reliable appointment updates.

Match skills

With OctopusPro you can easily dispatch jobs for your auto detailers or car wash attendants by viewing a breakdown of their skill sets and services, like hand washing and drying, waterless car washing, power washing, waxing and polishing, ceramic coating, paint restoration, etc.

Live availability

Easily manage the availability of your mobile workforce using the integrated live calendars that sync directly with external calendars such as google calendar, directly through your account.

Share photos and attachments with your auto detailers and car wash attendants through the app

Upload and receive photos or attachments related to the service at any time, allowing your auto detailers and car wash attendants to view and discuss any documents associated with their work. Auto detailers or car wash attendants can upload various types of photos and attachments to the system or share them with clients, like before and after photos, damage or defect photos, service completion photos and Inventory photos. The types of photos and attachments that auto detailers or car wash attendants may need to upload or share with clients will depend on the specific services provided by the car wash or auto detailing business. However, by using OctopusPro, businesses can easily manage these attachments, track their progress, and communicate with customers in real-time.

Chat with your auto detailing attendants

Reduce those office calls and give your auto detailers or car wash attendants access to chat with your office through the OctopusPro app.

Share documents offline

OctopusPro allows you to upload and view documents on the cloud, anywhere, anytime.

Protect photos and documents

Secure all your photos and documents with OctopusPro’s cloud-based solution, with the ability to access at any time.

Give staff and customers accessibility at all times

OctopusPro allows you to brand its app under your business name, so your business will be listed in the Apple and Google Play stores. Reap the benefits of looking big by providing both your customers and staff with a mobile app branded under your own business name.

Increase conversion

By effectively managing your leads, you can boost your conversion rates and ultimately increase sales for your business. Consider using referral codes and discount vouchers to incentivize referrals from satisfied customers.

Improve retention

Cutting edge CRM tools and features to help your business manage customer lists, vehicles details, service history. Engage customers, personalize experiences, track behavior, automate communications, and offer incentives to improve retention and loyalty.

Stay in control

Advanced features to help you keep in control of your mobile workforce, their bookings, invoices, payments, and accounts.

Ensure all your bookings are attended on time

Give your mobile workforce the flexibility and choice to accept and reject bookings, making your business more attractive to work for and helping ensure bookings are always attended on time.

Online appointments

Book, manage and track all jobs online using OctopusPro cloud-based solutions, keeping you in control at all times. Allow customers to generate accurate quotes, place booking requests and purchase gift vouchers.

Self-booking

Integrate your website and accept bookings online! Customize your portal with your own branding elements, such as color schemes, styles, and fonts without needing any design. Showcase your services and add ons. Use your portal as a standalone website or integrate it into your existing website.

Automatic reminders

Say goodbye to missed appointments! You can now send automated emails and SMS reminders to your customers and auto detailers or car wash attendants for every job that is booked or rescheduled. Remind auto detailers or car wash attendants about their appointments through app push notifications through.

Get paid on time, every time!

Don’t let administrative work stop you from running your business or getting paid on time. OctopusPro takes away the administrative hassle by managing the process from start to finish, making it easy to manage and securely collect invoice payments from clients. This will allow you to focus on other business work that requires attention.

Create invoices

Create invoices on the job to ensure payments are made on time.

Signature capture

OctopusPro gives you the ability to take signatures straight onto your mobile device.

Payment reminders

Send automated reminders for unpaid and outstanding invoices.

Take payment directly through the App

OctopusPro empowers your auto detailers or car wash attendants to create itemized invoices and process payments in-app, building credibility with your customers through clear, transparent transactions.

Instant invoicing

Create invoices on the job to ensure payments are made on time.

Payment management

Keep clients informed of every action involving their booking including payments and refunds.

Customer satisfaction

Process payments and invoices with ease to improve your customer satisfaction.

Secure, back up and view a history of all your data

OctopusPro allows you to generate live reports on all your bookings, contractors, sales, employees, payments and customers with advanced filters. Our system automatically logs a history of all reports, giving you the option to easily view and export your reports at any time.

Work offline, anywhere and anytime

OctopusPro empowers you to manage all bookings, appointments and tasks efficiently. Working from the cloud means you get in control of your back office so you can invest your time in a way that benefits your business, staff and customers. The app now works offline, enabling you to access it at all times.

Boost your sales and profits

Every lead, if rightly tracked and managed, can be converted into revenue. OctopusPro provides clear analytical tools that help you ensure all leads are properly guided towards your vision and objectives.

Customisable to your brand

OctopusPro’s module based system means you can modify the app to suit your business requirements.

Access anywhere and anytime

The OctopusPro app is designed for iOS and Android devices to assist your auto detailers and car wash attendants while on the road.

Protect data

Secure all your data with OctopusPro’s cloud-based solution, with the ability to access at any time.

Reduce complaints and improve customer satisfaction

The efficiency of OctopusPro helps you to manage and reduce customer complaints. Keep your customers in the know by allowing them to track auto detailers and car wash attendants and bookings they have made.

Customer reviews

Coordinate feedback, reviews or complaints from your customers and staff, helping you increase your quality of service.

Customer to auto detailing technician tracking

Give your clients access to track your auto detailers and car wash attendants when they’re on the road.

Sync with Xero and QuickBooks

Connect with accounting software like Xero or Quickbooks. This real-time syncing of financial data streamlines invoicing, reconciles accounts, reduces manual data entry and improves accuracy.

Premium Support and training with the OctopusPro Customer Success Team!

Whether you’re a startup, small business, or global enterprise, our agents across various locations and time zones are here to support you. Our friendly and knowledgeable premium support agents will have you up and running in no time!

Tutorial videos

Our resources include a comprehensive user guide, a YouTube channel with tutorial videos that you can access anytime, webinars, as well as our live online training services. Additionally, you can find other useful tips and advice to help your business progress.

Manage Worker Earnings & Commissions

Simplify payment management for a large workforce and promote transparency in payment information. Automate the calculation of worker earnings and commissions based on predefined criteria, which can be tailored to each auto detailer or car wash attendant, service, and job, to ensure accurate and efficient payment processing. Give your workforce real-time access to payment information and summaries and keep them informed and up-to-date.

In-house support

Our in-house training sessions can provide valuable assistance for any issues or inquiries you might have. We offer a free 60-minute onboarding and setup consultation to help you get started. During this call, we will address your questions and provide guidance on setting up your account. If you require further support, you can choose from our other listed services and book a longer paid support session.

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